5 Easy Tips for Effectively Managing Your Email

Are you overwhelmed by your inbox or spending way too much time handling email?  If so, you’re not alone.  The average professional spends about 15 hours a week on email, and I know many people who spend much more time than that.  Here are 5 easy tips to help you manage your email effectively:

  1. Set up multiple email addresses so you can appropriately direct and handle emails with ease.  For example, you might set up an “info@…”  email address to handle requests for more information; a “support@…”  address to handle customer service;  or a “ yourname@…”  email address to handle business communication that is specifically meant for you.  I also recommend having a separate account for personal email messages.
  2. Handle your email at specific times during the day.  Don’t check your email a thousand times a day.  Most people can get away with checking their business inbox just 3 times per day:  in the morning, before or after lunch, and prior to the end of your workday.
  3.  Try to keep your email sessions to 30 minutes or less.  Set a timer if you tend to lose track of time on the computer.  Practice writing clearly and succinctly.  You don’t need to write a book when responding to emails.  If you find yourself writing the same type of email each day, create a template to save time.
  4. Don’t use your inbox as a storage facility or a to-do list.  Treat email messages the same way you would treat a paper message or a voicemail message.  File it in a folder if you need to hold on to it.  If you need to act on it, act on it right away, or file it in a “action file” and then write the corresponding action on your calendar or to-do list.
  5. Minimize the in-flow of messages.  Cancel email subscriptions you don’t have time to read or ones that you don’t find valuable.  Have your virtual assistant filter your email messages for you so you only have to handle the things that YOU truly have to handle.

Follow these 5 easy tips and you’ll be well on your way to managing your email more effectively, and you’ll save a ton of time in the long run.

© 2011 Tiffany deSilva, Order and Balance, LLC

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Tffany deSilva, founder and CEO of Order and Balance, LLC, specializes in helping entrepreneurs get organized, get focused, boost their productivity & their bottom line, while strategically building a business that runs seamlessly and successfully, so they can have more time to fully enjoy life. Visit http://www.orderandbalance.com  to receive your copy of the FREE report, “Stop Wasting Precious Time and Money: The Keys to Overcoming Your 21 Biggest Productivity Problems.”

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